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MTC Has Relocated, Will You?

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After staying at the same address for almost 30 years, Modern Trade Communications has moved to a new location. It is:

7250 N. Cicero Ave., Suite 100

Lincolnwood, IL 60712

The move for us was surprisingly simple and effortless. Since movers handled this over a weekend, we didn't miss a day of work. Our part of the relocation consisted of packing our personal items and office supplies into boxes on a Friday, then reversing this the following Monday. And since our new location is only three buildings down from our old location, almost nothing changed in terms of favorite lunch places or commute time. We kept the same phone numbers.

This is not the first time a company I have worked for has relocated. At my previous employer Cahners, at one-time the world's largest business-to-business publishing company, they closed our Des Plaines, Ill. office and moved us down to Oak Brook, Ill. (home of the McDonalds headquarters). The only downside to that was an addition 15 minutes tacked on to my commute time and a smaller cubicle. However, when the American Society of Civil Engineers, an engineering association I worked at for five years, relocated from New York City to Reston, Va., I relocated myself back home from NYC to Michigan where I grew up.

Companies are constantly changing and are relocating, or have the potential to relocate at any time. South Coast Solar, the most recent company I am writing a success story department on for the September 2014 issue of Metal Construction News, was forced to relocate its headquarters after its first year in New Orleans due to tremendous company growth.

If you're the person in charge of organizing your company's move, it's easy to feel overwhelmed and a little confused about what you should (and shouldn't!) be doing. After all, moving an office can be a logistical nightmare no matter how big or small your company is. Make sure your company is in a position to move. Be clear about why you are moving, and ensure you know how and when to let all concerned parties about it. What are your reasons for wanting to move?

Once you've established why you need to move, there are some big decisions that must be made early on which will form the basis of your office move plan. These include:

  • What is your current situation?
  • Have you checked your existing lease?
  • How much notice do you have to give?
  • What are the conditions for leaving your existing office space?
  • What are your current obligations and liabilities?

When it comes to finding the right office space, having a clear understanding of what you need will save you time and allow you to secure the best lease deal. A clear understanding at the beginning of your basic strategy and office space requirements will make the whole moving office process go more smoothly and save you time.

Don't worry too much about each and every detail, but you must have an overall idea about the key drivers of your relocation. Areas to consider include:

  • Where do you want to move to?
  • How much space do you need?
  • When do you need to be in by?
  • What facilities do you need to have in your new office?
  • What planned business objectives (including growth plan) does the space need to satisfy?
  • Type and length of office lease

This is just the tip of the iceberg in terms of relocation, but it's a start. If your office has ever relocated and you have some advice to share, feel free to use the comments below.

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